Documents Required for NGO Registration in Delhi - PayMy Tax

Setting up a Non-Governmental Organization (NGO) is a noble initiative, but it requires a detailed understanding of the legal procedures and documents involved. Knowing the documents required for NGO registration in Delhi is essential to ensure a smooth registration process. Whether you’re forming a Trust, Society, or Section 8 Company, having the correct paperwork is key to avoiding delays. In this comprehensive guide, PayMy Tax provides a step-by-step breakdown of all the documents you will need to register your NGO in Delhi.

Understanding Different Types of NGOs in Delhi

Before diving into the specifics of documents required for NGO registration in Delhi, it’s important to know that the type of NGO you are registering will determine the exact documents you need. In India, NGOs are classified into three main types:

1. Trust

   • Charitable Trusts are established for religious or social purposes.
   • Governed by the Indian Trusts Act, 1882.

2. Society

   • Societies are formed for promoting art, science, and social causes.
   • Governed by the Societies Registration Act, 1860.

3. Section 8 Company

   • Section 8 companies are for those aiming to promote commerce, art, charity, or science.
   • Governed by the Companies Act, 2013, offering more professionalism and legal benefits.

Each of these NGO types has specific requirements, and the documents required for NGO registration in Delhi vary depending on the kind of NGO you wish to establish.

Documents Required for Trust Registration in Delhi

1. Trust Deed

   • The most important document for Trust registration is the Trust Deed.
   • The Trust Deed must contain details such as the objectives of the Trust, the names of trustees, and the roles and responsibilities of each trustee.
   • PayMy Tax ensures that your Trust Deed complies with all legal norms.

2. Identity Proof of Trustees

   • Each trustee must submit valid identity proof, such as Aadhaar Card, PAN Card, or Passport.
   • These identity proofs confirm the legitimacy of the individuals involved in the trust.

3. Address Proof

   • An address proof of the Trust’s registered office is mandatory.
   • You can submit documents like an electricity bill, rent agreement, or property tax receipt for this purpose.

4. Photographs of Trustees

   • Recent passport-size photographs of each trustee need to be submitted along with the application.

5. PAN Card of the Trust

   • A PAN card for the Trust is essential after registration for tax-related purposes.

These five key documents are crucial when you are submitting an application for Trust registration in Delhi.

Documents Required for Society Registration in Delhi

The documents required for NGO registration in Delhi for a Society are more detailed compared to a Trust. Here’s a breakdown:

1. Memorandum of Association (MOA)

   • The MOA serves as the constitution of the Society and contains the society’s objectives, registered address, and names of all founding members.
   • The document should also specify the intended work of the Society and the geographical area it will serve.

2. Rules and Regulations of the Society

   • A formal set of rules and regulations must be drafted, which outlines the internal management of the society.
   • These rules should cover procedures for holding meetings, election of office bearers, and membership requirements.

3. Identity Proof of All Members

   • Every founding member of the Society must submit valid identity proof, such as PAN Card, Aadhaar Card, or Passport.

4. Registered Office Address Proof

   • You must provide a valid proof of the address where the Society will be headquartered, similar to Trusts.

5. Minutes of the First Meeting

   • The minutes of the first meeting, where the Society was formally established, need to be recorded and submitted.
   • This document acts as proof of the society’s creation.

6. Affidavit from the President/Secretary

   • The President or Secretary must submit an affidavit declaring that the information provided in the documents is accurate and correct.

These six essential documents required for NGO registration in Delhi for a Society ensure the legal legitimacy of your NGO.

Documents Required for Section 8 Company Registration in Delhi

Registering a Section 8 Company involves more stringent documentation, given its corporate nature. Here are the documents required for NGO registration in Delhi for a Section 8 company:

1. Director Identification Number (DIN)

   • Every director of a Section 8 company must obtain a DIN from the Ministry of Corporate Affairs (MCA).
   • This unique identification number is essential for registering the company.

2. Digital Signature Certificate (DSC)

   • Directors must also acquire a DSC to digitally sign important documents during the registration process.
   • PayMy Tax offers assistance in obtaining DSC for your directors.

3. Memorandum of Association (MOA)

   • The MOA for a Section 8 company should clearly state the objectives of the organization, which must focus on promoting social welfare, charity, or commerce.
   • It must be signed by all directors and witnesses.

4. Articles of Association (AOA)

   • The AOA contains the internal governance rules for the company, including management procedures and the appointment of directors.

5. Declaration of Compliance

   • A declaration by an advocate or chartered accountant certifying that all requirements for registration are being met must be submitted.

6. Proof of Identity and Address of Directors

   • Directors must provide valid identity and address proof (PAN Card, Passport, or Aadhaar Card).

7. Financial Statements (if applicable)

   • If the organization has already conducted any operations, submitting audited financial statements may be required.

8. PAN Card of the Section 8 Company

   • A PAN card for the company is crucial for legal and tax-related compliance.

By compiling these documents required for NGO registration in Delhi for a Section 8 company, you ensure a hassle-free registration process.

Common Mistakes to Avoid When Submitting Documents for NGO Registration

Many individuals face delays in NGO registration due to missing or incomplete documents. Here are some common mistakes to avoid:

1. Inaccurate Information

   • Make sure that all the information in your documents is accurate. Any discrepancies may lead to rejections.

2. Failure to Gather All Documents

   • Skipping even one document from the list of documents required for NGO registration in Delhi can delay the process by weeks or months.

3. Incorrectly Drafted MOA or AOA

   • Ensure that your MOA and AOA are drafted according to the legal guidelines. This is particularly important for Section 8 companies.

4. Non-compliance with Filing Requirements

   • Post-registration compliance, such as annual filings, must be adhered to avoid penalties.

At PayMy Tax, we assist in reviewing all your documents before submission to ensure everything is in order.

How PayMy Tax Helps with NGO Registration

Navigating the complex legal process of registering an NGO can be overwhelming. With so many documents required for NGO registration in Delhi, you need a trusted partner to guide you through the process. Here’s how PayMy Tax can help:

• Expert Documentation Services: We ensure that all your documents, from the Trust Deed to the MOA, are drafted accurately and in compliance with legal norms.
• Seamless Application Filing: Our team handles the entire application process, from compiling your documents to submitting them to the relevant authorities.
• PAN Card and DSC Assistance: We help in obtaining crucial documents like PAN cards and Digital Signature Certificates (DSC) for a smooth registration process.
• Post-Registration Compliance: We assist in managing annual filings and ensuring that your NGO remains legally compliant.

With PayMy Tax, you can focus on your NGO’s mission while we handle the legal complexities.

Conclusion

Understanding the documents required for NGO registration in Delhi is critical to ensuring a smooth and successful registration process. Whether you are setting up a Trust, Society, or Section 8 Company, having the correct documents will save time and prevent unnecessary delays. At PayMy Tax, we provide expert assistance to make your NGO registration hassle-free. From document preparation to post-registration compliance, we are here to guide you every step of the way.

Take the first step towards establishing your NGO by contacting PayMy Tax today, and let us help you fulfill your mission to make a positive impact on society.